Welcome to eDSBS – the Deep-Sea Biology Society’s first ever online conference!
20-21 August 2020
General questions? Contact firstname.lastname@example.org
eDSBS is open to everyone in the deep-sea biology community, and talks and posters are welcomed on any subject that fits within our sessions. As the global pandemic has prevented the normal conference cycle this year, the trustees of the Society have decided that priority will be given to early-career researchers who need to present their work as part of their career milestones. However, we are very keen to receive abstracts from everyone to ensure we have a good balance of presenters.
Note that eDSBS is not a replacement for the normal deep-sea biology in-person meetings (e.g the Deep-Sea Biology Symposium, the Deep-Sea Coral Symposium or the Chemosynthesis-Based Ecosystems meetings). The cycle of these physical meetings is planned to continue from 2021.
eDSBS will also host the 2020 Annual General Meeting (AGM) of the Society, where the Trustees will present our financial reports and overview of activities of the past year, award prizes, and go over our plans for the next year.
22 May 2020: Registration opens (free to DSBS members). Register and submit abstracts here: https://forms.gle/YyB21k83a6Bofaw99
03 July 2020: Abstract deadline for talks or posters.
10 July 2020: Estimated date for sending confirmation of talks/posters to participants.
10 Aug 2020: Final registration deadline for non-presenting participants.
All deadlines are 24:00 UTC.
19 August: Pre-eDSBS Special Events and Icebreaker
- Early-Career Webinar on “Global Research Cruise Opportunities” (Start time 1330 CET). Confirmed speakers include Eva Ramirez-Llodra (REV Ocean); Lucy Woodall (Yachts for Science / Nekton), Leonard Pace (Schmidt Ocean Institute), Kasey Cantwell (NOAA Ocean Exploration and Research), Nicole Raineault (Ocean Exploration Trust) and Vincent Pierebone (OceanX).
- Student Panel Event
- Joint early-career and student pub quiz event
20 August: Science Sessions Day 1, and Annual General Meeting of the Society
- Science Sessions Day 1
- AGM of the Society
- Organised online social event – BYO Deep-Sea Cocktail/Beverage (and be prepared to explain its recipe), groups to be organised at random from conference delegates to encourage mixing
21 August: Science Sessions Day 2, and post-science closing social
- Science Session Day 2
- Post-Science Closing Social – groups of colleagues/friends will be facilitated to find virtual rooms to socialise
Talks and posters are welcome in any of the following sessions:
- Advances in taxonomy and phylogeny
- Biodiversity and ecosystem functioning
- Chemosynthetic ecosystems
- Connectivity and biogeography
- Deep-ocean stewardship
- Deep-sea ‘omics
- Mining impacts
- Natural and anthropogenic disturbance
- Pelagic systems
- Seamounts and canyons
- Technology and observing systems
- Trophic ecology
Note that it is likely we will re-organise the sessions and possibly re-title after abstracts are received. If you are unsure if your talk or poster fits in a session, please submit it to the closest match and we will endeavour to organise them as best we can.
Meeting Format and Presentations Guide for Participants
The format for this online meeting will be semi-synchronous. Presenters will be able to present their talk during live events (using Zoom) scheduled at the best times for each session, depending on participant composition, to enable people to have live questions and discussion, just like in a normal conference. All talks will be recorded and subsequently uploaded on the main meeting website (details to follow), where they will be available for up to 48hrs after the live presentation. Therefore, no matter what time-zone you live in or the speed of your internet connection, you can login to the main meeting website, open the sessions, go through the talks (recorded videos) in order and participate in text-based discussion fora to ask questions. Poster presentations will not be presented live, however, all posters will be available in poster halls on the main meeting website for the whole duration of the conference, each supported by text-based discussion fora.
All talks will be allocated a maximum of 15mins, 10 mins for the presentation followed by Q&A. Talks will be recorded by meeting organisers using Zoom Cloud and links to the recordings will be embedded on the main meeting website. In case speakers are not able to present their talk live due to unstable internet connection or work-from-home difficulties, they must pre-record their talk as video files (max. 10 mins, MP4, <2GB), which can be done from all modern presentation software with the speaker talking through their slides. A detailed guide and example will be follow shortly. The pre-recorded video will then be played during the live session on Zoom by the meetings organisers, and it will be followed by a live Q&A session. At the end of each session, all oral presentations will be made available within 24hrs through the main meeting website, and will be available to view for a 24hr period.
Posters can either be a single page (PDF or JPEG) or include sound and media, e.g. animated poster accompanied with audio / video narration (MP4, max. 3 min) (examples and detailed guide to follow shortly), or . In each case the file should be <2GB. Poster presentations will also be available throughout the duration of the meeting on the meeting website.
All presenters must email their pre-recorded talks (if applicable) or posters (e.g link to Dropbox / WeTransfer file etc.) to email@example.com by 10 August 2020 (24:00 UTC).
Code of Conduct
Note that we will be observing a strict code of conduct (to be added shortly) to ensure that participants are comfortable sharing their slides and posters. Note that only logged-in registered members of the Society will be able to see these talks, and it will not be possible to download video files.
The default option will be that all content will be deleted after the meeting, but we are exploring options for creating a legacy from the meeting for online-learning – details to follow.
Registration and Abstract Submission
Registration opens on 22 May 2020, the abstract deadline is 03 July 2020 (24:00 UTC) and the final deadline for non-presenting participants to register is 10 August 2020 (24:00 UTC).
Confirmation of talks and posters will be made by 10 July 2020.
Register and submit abstracts here: https://forms.gle/YyB21k83a6Bofaw99
Abstracts should have a maximum of 2000 characters, with an additional 150 characters for the title.
There is no registration fee applicable for this meeting, but we are requesting all participants to be current members of the Society at the time of the meeting. You will need to provide your membership ID at the time of registration. To join or renew your membership to the Deep-Sea Biology Society, visit https://dsbsoc.wildapricot.org/. Find your membership ID number by clicking on your profile page at the top right of the page.
We are offering registration/membership waivers to participants from developing countries, and in difficult financial situations. To apply for this waiver, please write an email to firstname.lastname@example.org with a brief justification for your request. Please also include a link to your institutional webpage, for verification purposes.
For membership questions, please contact email@example.com
Malcolm Clark, National Institute of Water and Atmospheric Research, New Zealand
Erin Easton, University of Texas Rio Grande Valley, USA
Adrian Glover, Natural History Museum, London, UK
Steve Haddock, Monterey Bay Aquarium Research Institute, USA
Santiago Herrera, Lehigh University, USA
Ily Iglesias, University of California, Santa Cruz, USA
Andrea Quattrini, Smithsonian Institution, National Museum of Natural History, USA
Julia Sigwart, Queen’s University Belfast, UK
Paris Stefanoudis, University of Oxford, UK
Chris Yesson, Zoological Society of London, UK
Many thanks to all the colleagues that offered to provide logistical support to the Society for the virtual meeting. We will be in touch with some of you in the coming weeks to discuss your involvement. If you want to help but have not yet indicated your interest, please do so by contacting us at firstname.lastname@example.org.