eDSBS

 

Welcome to eDSBS – the Deep-Sea Biology Society’s first ever online conference!

#eDSBS2020
20-21 August 2020
General questions? Contact meetings@dsbsoc.org 

 

Access the meeting here

For Schedule click here

For Abstracts click here

For FAQs click here

 
About

eDSBS is open to everyone in the deep-sea biology community, and talks and posters are welcomed on any subject that fits within our sessions. As the global pandemic has prevented the normal conference cycle this year, the trustees of the Society have decided that priority will be given to early-career researchers who need to present their work as part of their career milestones. However, we are very keen to receive abstracts from everyone to ensure we have a good balance of presenters.

Note that eDSBS is not a replacement for the normal deep-sea biology in-person meetings (e.g the Deep-Sea Biology Symposium, the Deep-Sea Coral Symposium or the Chemosynthesis-Based Ecosystems meetings). The cycle of these physical meetings is planned to continue from 2021.

eDSBS will also host the 2020 Annual General Meeting (AGM) of the Society, where the Trustees will present our financial reports and overview of activities of the past year, award prizes, and go over our plans for the next year.


Key Dates

22 May 2020: Registration opens (free to DSBS members).

03 July 2020: Abstract deadline for talks or posters.

10 July 2020: Estimated date for sending confirmation of talks/posters to participants.

14 Aug 2020: Final registration deadline for non-presenting participants.

15 Aug 2020: Deadline for uploading posters

17 Aug 2020: Deadline for uploading talks

All deadlines are 24:00 UTC.


Registration and Abstract Submission

Registration opens on 22 May 2020, the abstract deadline is 03 July 2020 (24:00 UTC) and the final deadline for non-presenting participants to register is 14 August 2020 (24:00 UTC).

Confirmation of talks and posters will be made by 10 July 2020.

Abstracts should have a maximum of 2000 characters, with an additional 150 characters for the title.

There is no registration fee applicable for this meeting, but we are requesting all participants to be current members of the Society at the time of the meeting. You will need to provide your membership ID at the time of registration. To join or renew your membership to the Deep-Sea Biology Society, visit https://dsbsoc.wildapricot.org/. Find your membership ID number by clicking on your profile page at the top right of the page.

We are offering registration/membership waivers to participants from developing countries, and in difficult financial situations. To apply for this waiver, please write an email to meetings@dsbsoc.org with a brief justification for your request. Please also include a link to your institutional webpage, for verification purposes.

For membership questions, please contact membership@dsbsoc.org

Abstracts are available here


Schedule

The session list and daily schedule of talks and events is available here.

Abstract Book is available here.


Meeting Format and Presentations Guide for Participants

The format for this online meeting will be semi-synchronous. Presenters will be able to present their talk during live events (using Zoom) scheduled at the best times for each session, depending on participant composition, to enable people to have live questions and discussion, just like in a normal conference. All talks will be recorded and subsequently uploaded on the main meeting website (details to follow), where they will be available for up to 7-10 days after the live presentation. Therefore, no matter what time-zone you live in or the speed of your internet connection, you can login to the main meeting website, open the sessions, go through the talks (recorded videos) in order and participate in text-based discussion chat to ask questions. Poster presentations will not be presented live, however, all posters will be available in poster halls on the main meeting website for the whole duration of the conference, each supported by text-based discussion chat.

Oral presentations

All talks will be allocated a maximum of 15mins, 10 mins for the presentation followed by Q&A. Talks will be recorded by meeting organisers using Zoom Cloud and links to the recordings will be embedded on the main meeting website. In case speakers are not able to present their talk live due to unstable internet connection or work-from-home difficulties, they must  pre-record their talk as video files (max. 10 mins, MP4, <2GB), which  can be done from all modern presentation software with the speaker talking through their slides. A detailed guide and example will be follow shortly. The pre-recorded video will then be played during the live session on Zoom by the meetings organisers, and it will be followed by a live Q&A session. At the end of each session, all oral presentations will be made available within 24hrs through the main meeting website.

Poster presentations

Posters can either be a single page (PDF or JPEG) or include sound and media, e.g. animated poster accompanied with audio / video narration (MP4, max. 3 min) (examples and detailed guide to follow shortly). In each case the file should be <2GB. Poster presentations will also be available throughout the duration of the meeting on the meeting website.

Instructions on how to upload presentations

We have set up a dedicated Dropbox account to receive all the files, please find the links below and stick to the requested file formats and name for each category:
  • Talk-presenters able to present live in their time-slot
    • Please upload your Powerpoint/PDF presentation to  https://j.mp/edsbs-slides no later than August 17th.
    • File name format: Date_timeUTC_LastNamePresenter
  • Talk-presenters not able to present live in their time-slot
    • Please upload your talk as an MP4/M4V video file containing slides and audio narration to https://j.mp/edsbs-videos no later than August 17th.
    • File name format: Date_timeUTC_LastNamePresenter 
  • Poster presentations
    • Please upload your PDF/JPEG file and/or complementary file with audio/video narration (MP4/M4V – max. 3 min) to https://j.mp/edsbs-posters no later than August 15th
    • File name format:  Poster_LastName_ FirstName

Virtual Platforms

The eDSBS virtual infrastructure will be shared between three main platforms: Thinkific, Zoom and Slack. The Society website and Twitter #eDSBS2020 will be used as complementary communications.

[IMPORTANT] The official conference site where all contents are going to be available will be edsbs.thinkific.com which for the moment is still under construction. However you can go in and access some preliminary features. For all registered participants we will create a Thinkific account with the email you provided us.

Expect an email from noreply@notify.thinkific.com in the upcoming days (double check your spam), as this email will have the access to activate your account!

You can also join the official Slack Channel by clicking HERE

Q&A Protocol

In the absence of face-to-face interaction, we want to encourage participants’ interactions as if they were happening in a physical venue. We know questions are really important, so we had set up three main ways for the Q&A interactions:

  • Live on Zoom: After each presentation, we will have a 5-minute Q&A period, where the Chair is going to select specific questions that participants will submit through the Zoom Chat.
  • Chat-based on Thinkific: Each presentation and poster will have their own virtual room where you can start a conversation with the author or engage in other threads. To post a question, click on the “DISCUSSION” button in the top-right corner of each virtual room and make sure you add “FOR AUTHOR” to make sure that the presenter identifies the questions/comments.
  • Chat-based on Slack: You can post general questions to the main channel or write a Direct Message to the presenter. If you want specific contact with an specific participant, please let us know and we will be glad to help you to make the contact.

Code of Conduct

Note that we will be observing a strict code of conduct to ensure that participants are comfortable sharing their slides and posters. Note that only logged-in registered members of the Society will be able to see these talks, and it will not be possible to download video files.

Access the code of conduct here.

The default option will be that all content will be deleted after the meeting, but we are exploring options for creating a legacy from the meeting for online-learning – details to follow.


Scientific Committee

Malcolm Clark,  National Institute of Water and Atmospheric Research, New Zealand

Erin Easton, University of Texas Rio Grande Valley, USA

Adrian Glover, Natural History Museum, London, UK

Steve Haddock, Monterey Bay Aquarium Research Institute, USA

Santiago Herrera, Lehigh University, USA

Ily Iglesias, University of California, Santa Cruz, USA

Andrea Quattrini, Smithsonian Institution, National Museum of Natural History, USA

Julia Sigwart, Queen’s University Belfast, UK

Paris Stefanoudis, University of Oxford, UK

Chris Yesson, Zoological Society of London, UK


Meeting Coordinator

Sergio Cambronero, Universidad Nacional de Costa Rica


Sponsors

The eDSBS meeting has been generously supported by the Gordon and Betty Moore Foundation.

Gordon and Betty Moore established the foundation to create positive outcomes for future generations. In pursuit of that vision, we foster path-breaking scientific discovery, environmental conservation, patient care improvements and preservation of the special character of the San Francisco Bay Area.

 


Get involved

Many thanks to all the colleagues that offered to provide logistical support to the Society for the virtual meeting. We will be in touch with some of you in the coming weeks to discuss your involvement. If you want to help but have not yet indicated your interest, please do so by contacting us at meetings@dsbsoc.org.


Logo credits

eDSBS logo design by Giacomo Moggioli (Queen Mary University of London). See www.instagram.com/kelp_art for more examples of his artwork and https://www.martinduranlab.com for research updates.

css.php